We need "a document of organization and managment" to apply for a club call sign. Here is what I have so far:
THE NORTHEAST SHOOTERS AMATEUR RADIO ASSOCIATION
ARTICLES OF ORGANIZATION
Name
This organization shall be known as the Northeast Shooters Amateur Radio Society. (Hereinafter referred to as "The Club."
Purpose
The Club is a non-commercial association of persons interested in Amateur Radio, organized for
the promotion of interest in Amateur Radio communication and experimentation and education,
for the establishment of emergency communications in the event of disasters or other
emergencies, for the advancement of the radio art and the public welfare, for the representation of
the radio amateur in legislative matters, and for the maintenance of collegiality and a high
standard of conduct.
Non-Profit Organization
The Club is a non-profit organization. No profit or gain shall inure to any individual.
Non-Discrimination
The Club shall be open to all persons interested in Amateur Radio without regard to race, color,
religion, national origin, gender, handicap or sexual preference.
Fiscal Year
The Fiscal year shall be the Calendar year.
Dissolution
In the event of the dissolution of The Club, the assets shall be donated by the officers of The Club
to one or more non-profit organizations in such manner as defined in the bylaws.
Officers
The Officers of The Club shall be a President, Vice-President, Secretary, and Treasurer.
Term of Office
The officers shall be elected to and serve terms of one year.
Eligibility for Office
All members in good standing shall be eligible to hold any of the offices, except that no individual
shall hold more than one elected office at any one time. Further, all officers shall be licensed
Amateur Radio operators.
Duties of The Officers
President
The President shall have general supervision of the affairs of the Club, shall be the authorized
signatory of all contracts and legal documents executed by The Club or shall assign another
member to sign specific contracts or documents, except as indicated by a specific provision of
the Bylaws, shall make reports to the members of The Club, and perform all such duties as are
incident to the President's office or are properly required of the President by the Bylaws. In
addition, the President shall appoint all standing and special committees, serving as ex-officio
member of each.
Vice-President
The Vice-President shall perform such duties as are incidental to the office. The Vice-President
shall assume all duties of the President in the absence, incapacity or at the request of the
President, and shall succeed the President in said office should the office be vacant.
Secretary
The Secretary shall perform all recording duties as required for the operation of The Club, have
charge of The Club minutes, sign all such instruments as require the Secretary's signature, and
shall make such reports and perform such duties as are incidental to the office. The Secretary
shall have responsibility for minutes of all General, Executive Committee, and Special Meetings
of The Club. The Secretary shall maintain custody of all Club Records, be responsible for
assuring that notices for all Meetings or other designated events are issued, and perform such
corresponding duties as are required for the operation of The Club. The Secretary shall keep a
complete record of The Club's membership.
Treasurer
The Treasurer shall have custody of all funds and securities of The Club and deposit same in the
name of The Club in such financial institutions as appropriate. The Treasurer shall sign all
checks, and shall sign all other instruments as require the Treasurer's signature, and shall make
such reports and perform such other duties as are incident to the office. The Treasurer shall be
responsible for the collecting of dues and all other monies due The Club. The Treasurer shall
make no distribution of funds without proper authorization by The Club. The Treasurer shall keep
a complete record of The Club's financial condition and accounting of all Club money. An Annual
Report shall be submitted to the members. An audit of the Treasurer's accounts may be made at
any time by an audit committee appointed by the President. Such committee shall consist of the
Vice-President and two members.
Filling of Vacancies
Vacancy of an office shall be filled by a majority vote of the membership present at the next
General meeting. The Officer so elected shall serve the unexpired term of the vacant office.
Vacating Of Office
When any officer shall vacate their office for any reason, they shall immediately turn over all
items in their possession that belong to The Club to their successor or another officer if no
successor is currently available.
Executive Committee
The Executive Committee shall include the elected Officers and all members appointed to the
Committee by the President.
Bylaws
The Club may adopt such Bylaws as are necessary or suitable.
Adoption Of Articles
These Articles shall be presented to a General Meeting for adoption. Upon approval by a majority
of the members present they shall be considered adopted and placed in force. These Articles
supersede any prior Articles, Constitution and bylaws previously established. The officers shall
affix their signatures to this document pursuant to the vote of the General Meeting.
Amendment Of Articles
The Articles may be amended by a two-thirds vote of the members present at a Special Meeting
called for such purpose.